How do I sync my attendee data with Fellowship One?

Brushfire allows you to sync your Brushfire attendee data with your Fellowship One Church Management System. This functionality allows you to view which of your members have registered for an event, and if you choose, you can use this feature to add attendees who do not currently attend your church to your Fellowship One System.

Configuration

Configuring your Organization

Before you can configure an event to sync attendee data with Fellowship One, you must first create an F1 Integration for your organization. For instructions on how to do this, please read How do I connect my organization to Fellowship One?

 

Configuring Fellowship One

In order to sync Brushfire with Fellowship One, you need to first add individual attributes for your events to Fellowship One. In order to ensure that the sync data displayed in Brushfire is as accurate as possible, we recommend that you create an attribute group called “Brushfire” as well as create one individual attribute for each event you wish to sync.

 

Configuring an Event

Configuration options for syncing an event can be found on the "Integrations" tab of any event’s dashboard page.  This page will function differently based upon how other aspects of your event are configured

 fellowship-attendee-1.png

 

How Syncing Works

Fellowship One syncing runs four times daily, every 6 hours. When a sync runs, it will sync your Brushfire data with Fellowship One based on the configuration options you have set up in the Sync Wizard.

 Household Organization

Brushfire offers multiple options for organizing how the system syncs households. The Household Organization dropdown will present you with up to three options depending upon the configuration of your event.

  • "Each order should correspond to a household containing one person" - This option will search for people using the order email address and sync them based upon the other sync criteria you have set.
  • "Each attendee should be in a household by themselves" - This option is only available if you are collecting emails and names at the attendee level. It will search for each attendee to your event based on the attendee email field you select and sync them based upon the other sync criteria you have set.
  • "Each order should correspond to a household containing all of that order's attendees" - This option is only available if your event is collecting emails and names at the attendee level. It will search for people using the order email address. It will then search for people within the found attendee's household by name. It will then either sync them or add them based on the options you have selected.

Configuring an Event Without Custom Attendee Fields

If your event does not have any custom Attendee Fields, Brushfire can only sync existing fellowship one attendees based on the Email address supplied with the order in which tickets were purchased or registrations were made. Take the following steps to configure syncing for this type of event:

  1. Select an Attribute Group from the Attribute Group drop down
  2. Select an Attribute from the Attribute drop down that appears
  3. Click the Save button

 

Configuring an Event with Custom Email Attendee Fields

If your event has one or more Custom Email Attendee Fields but no Custom Name Attendee Fields, you may select the email address you wish to use to search Fellowship One for a Brushfire attendee. Take the following steps to configure syncing for this type of event:

  1. Select an Attribute Group from the Attribute Group drop down
  2. Select an Attribute from the Attribute drop down that appears
  3. Select an option from the Email drop down. To Sync based on the Order Billing email address, choose the “- Use Default -” options.
  4. Click the Save button

 

Configuring an Event with Multiple types of Custom Attendee Field

If your event has at least one Custom Email Attendee Field and at least one Custom Name Attendee Field, you may choose to add Brushfire attendees that are not found in your Fellowship One System to Fellowship One. If you have any custom Address or Phone Attendee Fields, you may also add this information with new attendees that you add to Fellowship One. Take the following steps to configure syncing for this type of event:

  1. Select an Attribute Group from the Attribute Group drop down
  2. Select an Attribute from the Attribute drop down that appears
  3. Change the “Add new attendees to Fellowship One” switch to “Yes”
  4. Select an option from the Email drop down
  5. Select a Name from the Name drop down
  6. For the Address and Phone drop downs, either select the field you wish to add with every new attendee or select the “Don’t Sync” option
  7. Click the Save button

For Events where an Email Address is not selected

If you have selected to use the default email address to sync your event, Brushfire will sync your event’s order data with F1. For each order, it will search F1 for a person with that order’s Billing Email, and if a person is found, the attribute you selected will be added to that person.

 

For Events where an Email Address is selected

If you have chosen a custom Email Address to sync by, Brushfire will sync your event’s attendee data with F1. For each attendee, it will search F1 for a person with the email address that corresponds to the attendee’s value for the field you selected, and if a person is found, the attribute you selected will be added to that person.

 

For Events where adding new attendees is turned on

If you have chosen to add new attendees to Fellowship One, Brushfire will sync your event’s attendee data with F1 in exactly the same way that it does for events where a custom Email Address is selected, except that when an attendee is not found in Fellowship One, it will be added. Attendees not found in Fellowship One will be added with the Name and Email Address that have been selected in the Sync Wizard. If an Address or Phone number has been selected in the Sync Wizard, these will be added to the new person that Brushfire creates in Fellowship One. 

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