We've crafted a very powerful event management system that gives you the flexibility to do almost anything with your event. But we know that doesn't mean anything if you can't run accurate reports both during and after your event to break down the many different types of data the system has collected for you -- especially payment information.
Reports in Brushfire are broken down into two primary categories:
- Overall detailed (financial) reports (available on your dashboard)
- Event-specific reports based on the data you collect (available on each event's management page)
This article primarily focuses on the first category: detailed/financial reports. For more information on event-specific reports and other event-specific management tools, please check out this article.
There are 7 detailed reports in Brushfire available in your Dashboard as displayed in the above screen shot. A brief explanation of the purpose of each follows:
R100 - Attendee Breakdown
This report provides a quick overall summary for one or more events that shows the total number of spots available, reserved, and remaining for each selected event as well as the attendee types that are within that event
R110 - Seat Breakdown
This report will only generate output for assigned seat events. It provides a very helpful snapshot of a matrix of all the different ticket states so you can see what is available vs unavailable for one or more selected events.
R120 - Daily Attendee Breakdown
For the selected events, this report will show you how many tickets were sold each day* since the first day of sales. An additional, powerful option of this report is the ability to "normalize start dates." This allows you to take two events that did not start selling on the same calendar day and compare their sales on day 1, day 2, etc. of sales for each event.
R200 - Revenue Breakdown
This is the most commonly run report in our system. It provides an accurate breakdown -- by event or store -- for all the funds received for the selected events. It displays the number of orders and attendees, as well as totals for the price, addons, discounts, fees, taxes, and delivery charges. It totals all this for you by event as well as by attendee type and price level. Additionally you can choose to include Brushfire fees from R900. If you are looking to settle up for a specific event or events, this is the report for you.
R210 - Transaction History
This report is primarily used by accounting departments to reconcile Brushfire against their payment gateway. This report is set up to display a 1-to-1 breakdown of Brushfire orders to transactions. This report still displays the event/store that the order was associated with, but it doesn't summarize or total the amounts -- it keeps them all separate so you can reconcile specific transactions with an external system. For information about reconciling with your gateway instead of directly to your bank deposits, check out this article.
R220 - Payment Method Breakdown
This report is similar to R200, but this report primarily groups by the payment method used for each order and totals the amounts accordingly. Under each payment method, it is then broken down by event/store. If you need to total up a certain payment method for a specific event or events, this is the report for you.
R900 - Billing Summary
This report can be filtered by a date range or a specific event/events. This will display the total cost of Brushfire's fees for each event as well as a breakdown of how those attendees were charged.
* - R120 has an unfortunate constraint that prevents it from taking into account daylight saving when calculating daily totals, so some orders placed during the first or last hour of the day during daylight saving may appear on the previous or next day in the list, but all totals will still be correct. Dates that are not during daylight saving are unaffected and will reflect accurate totals.