Automatic Recurring Billing Agreement between Brushfire ("Brushfire") and the organization using Brushfire ("Your Organization") including the person acting as the owner ("You") for Your Organization and/or the person acting as the billing contact ("Billing Contact") for Your Organization.
Please read this agreement carefully and in full before agreeing to create an account for Your Organization and authorize recurring payments. Please verify that all information provided is complete and accurate before confirming Your agreement.
Frequency of Payments
The first period begins upon creation of the account and will include any applicable one-time fees as well as pre-payment of the first Period's service.
- Brushfire Ticketing & Registration - All plans are billed monthly ("Period"), on the first day of the Period for the upcoming Period.
- Brushfire Online - Plans are billed either monthly or annually ("Period"), based upon the subscription option that was chosen when You signed up.
You and the Billing Contact will receive a confirmation email at the conclusion of each Period at the email address specified for each of you. You will not receive any advance notice of a payment but You and the Billing Contact will receive post-payment confirmation by email. You and the Billing Contact will also receive a confirmation by email if there is no balance or a negative balance on the account at the conclusion of each period.
At the beginning of each Period, payment will be charged for the upcoming Period's service as well as any usage charges incurred during the previous Period. Usage charges are billed according to the parameters specified for each event or store on the date and time that the payment is charged.
- Brushfire Ticketing & Registration - Credit/Debit Card or traditional invoice.
- Brushfire Online - Credit/Debit Card.
Recurring credit/debit card payments are processed securely through a partnership with Stripe (https://stripe.com). Credit/Debit Card payments are processed automatically as described in the "Frequency of Payments" section.
Traditional invoices are sent on the first day of the period as if they were processed automatically. Invoices are due upon receipt and should be paid by check addressed to the Brushfire as described at the top of the invoice.
By entering or changing your payment method's information on Your Organization's Billing page, you are authorizing Brushfire to process payment each period as outlined elsewhere in this document. Payment methods can be changed at any time from Your Organization's Billing page. Brushfire may, at its sole discretion, choose to limit Your Organization's options for payment methods to any subset of the three total methods.
Automatic Recurring Payment Failure
Payment will be retried according to the following schedule at the beginning of each period: Five (5) days after first failure, five (5) days after the second failure, and then five (5) days after the third failure. If Your automatic recurring payment is declined or fails for any reason on the fourth and final attempt, You and the Billing Contact will be contacted via email at the address provided for your organization and Your Organization's account will be closed and deactivated so that no further activity or sales can occur from within Brushfire. You may log in at any time prior to your account being deactivated to correct or change the payment information on the Organization Billing Page. Upon correcting the payment information, the previously failed payment amount will be re-attempted, but future Periodic billing dates will not change from their originally scheduled cycle.
Cancellation of Account and Automatic Recurring Payment
You have the right to change Your payment method or withdraw Your consent to this Automatic Recurring Payment at any time. Doing so will cancel and deactivate Your Organization's account from all use. You will be logged out and all other user accounts will be prevented from logging in. To cancel Your Organization's account at any time, visit Your Organization's Billing Page in Brushfire and select the option to cancel Your Organization's account. Your request to cancel Your Organization's account will be processed immediately but no charges will be refunded and any overages or other charges incurred up to the point of cancellation will be charged to the currently selected payment method at that time. No refunds for negative balances will be issued.
Re-establishing Account and Automatic Recurring Payment
You may reopen Your account at any time by contacting Brushfire customer service at firstname.lastname@example.org. At this point, Your Organization's account will be reactivated and a new billing cycle will be established. You will be billed any applicable one-time fees as well as the first Period's pre-payment for that Period (often no charge). Billing will continue under the guidelines described above just as if a new account had been created.
Changing Payment Method for Automatic Recurring Payment
If You would like to change Your payment method, You may do so at any time on Your Organization's Billing page in Brushfire. The change will be processed immediately and any future payments will be charged to the updated payment method. If there were pending/failed charges on the old payment method, they will now be immediately charged to the new payment method.
Changing Plan and Automatic Recurring Payment
You may change plans up (upgrade) or down (downgrade) to any other available plan at any time from Your Organization's Billing page within Brushfire. All plan changes happen immediately and take effect immediately and are retroactive to the beginning of the current Period, therefore any overages will be calculated at the end of the current Period based upon the parameters of the newly selected plan. Any increases or decreases in charges will be incremental based upon the difference in the newly selected plan and the previously selected plan. No refunds will actually be issued to the specified Payment Method in the case of a credit. Any negative balances will be carried forward to the next Period and applied to the next Period's invoice total.
Future Change and Access to Agreement
Brushfire reserves the right, in its sole discretion, to change the Automatic Recurring Billing Agreement outlined herein. The most current version of this Agreement will supersede all previous versions and are effective according to the date that the update was issued. Brushfire encourages you to periodically review this agreement to stay informed of our updates.
Duration of Contract
This Agreement is not transferable outside of Your Organization and must be agreed to by the person authorized on the Brushfire account (You), by checking "I accept these terms" when You create Your Organization's account. You also guarantee and warrant that You are the legal accountholder for this credit card or checking account, and that You are legally authorized to enter into this recurring billing agreement with Brushfire. You agree to indemnify, defend and hold Brushfire harmless, against any liability pursuant to this authorization. You also agree that You will not dispute any charges from Brushfire unless You have already attempted to rectify the situation directly with Brushfire and those attempts have failed. Lastly, You agree to all details of the plan You have selected and agree to be bound by those parameters.
Brushfire welcomes questions or comments in writing regarding this Automatic Recurring Billing Agreement. Please contact Brushfire in writing at:
PO Box 77122
Fort Worth, Texas 76177